Admissions / Apply to Kirby

We’re delighted you’re interested in applying to Kirby School!

We consider applications year-round through a rolling admissions and offer priority consideration to applications received by February 4, 2020 for the 2020-2021 school year. Priority Applications are reviewed first, and available spaces are offered first, to candidates who submit an application by this date.

We also offer a Tuition Assistance program. The Kirby tuition assistance program supports the belief that maintaining an economically diverse student body is important to our school. Tuition assistance is provided in the form of a tuition reduction. Each year our school gives over one million dollars in Tuition Assistance to families.

If you are interested in applying for Tuition Assistance, you must have your Tuition Assistance application submitted by February 13, 2020 for the 2020-2021 school year. Admissions Applications are processed separately from Tuition Assistance Applications.

New families should start an Admissions Application before submitting a Tuition Assistance Application. Tuition Assistance Applications are considered only after a new student has applied and been accepted to Kirby. The Admissions Application Deadline for students applying for tuition assistance is February 4, 2020.

Please visit our Tuition and Affording Kirby page for more information.

Information about applying to Kirby School is outlined below. Our Admissions team Emily Lamoureux (Admissions Director) and Cathy Conley (Admissions Assistant) are available to help you with every step of the application process. You may reach us at admissions@kirby.org or (831) 423-0658 x 202.

Kirby School does not discriminate against any person on the basis of race, color, sex, religion, sexual orientation, physical disability or national origin.

Admissions Application Process

If you have questions at any time during the application process, please contact our Admissions team, Emily Lamoureux and Cathy Conley, at admissions@kirby.org or (831) 423-0658 x 202. We are happy to help!

Step 1
Contact the Kirby Admissions Office to Schedule a Campus Visit, Shadow Day or to Attend and Open House

Step 2
Submit an Admissions Application

Kirby is now using an online application tool, via Blackbaud, to streamline the application process. You must first connect with Kirby admissions staff so we can issue you a username for your Blackbaud account.

Access the Kirby Blackbaud Portal online at https://kirby.myschoolapp.com.

This is where you will find everything you need to proceed with the application process. Be sure to put kirby@myschoolapp.com on your “safe senders” email list in order to receive email notifications.

You may download and print our Application Checklist here. This checklist contains step-by-step details for applying to Kirby, as well as detailed information about our Tuition Assistance Program. For your Kirby application you will complete the following items via our web portal:

The Application:

  • Provide general student and family information
  • Upload a student photo
  • Submit the $75 application fee

The Parent Statement: You may type this directly into our web portal. It is located under the checklist section of the Admissions Progress page.

The Student Statement: Download and print this form from our web portal. It is located under the checklist section of the Admissions Progress page. This must be handwritten by the student. Scan or photograph the completed statement, and then upload it into Blackbaud in the Student Statement area of your checklist. Alternatively, you may send a copy of the completed statement to the Admissions Office (via mail or email), and we will upload it to Blackbaud for you.

Request Teacher Recommendations from your Current School: You may send recommendation requests to teachers directly in Blackbaud via email. Recommendations should come from your student’s most recent teachers.

  • English Teacher Recommendation (required)
  • Mathematics Teacher Recommendation (required)
  • Principal or Counselor Recommendation (required)
  • Additional Recommendation for another adult who knows your child well (optional)

Submit Academic Records: Please submit your student’s academic records for the last two academic years.

  • Complete the Academic Records Request form, located in our Application Checklist, as well as in our web portal. Give the completed request form to your student’s school.
  • If your student has an IEP/504 plan/psychoeducational testing report, please scan/photograph the documents and upload them into Blackbaud under the corresponding checklist section. Or, you may send a copy of these documents to the Admissions Office, and we will upload them to Blackbaud for you.

Step 3 Submit All Application Materials

For the fastest processing time we recommend that you upload your documents directly into your Blackbaud profile online. If you are unable to do so, we’re happy to help in any way we can! Send materials to:

By mail: ATTN Admissions Office Kirby School
425 Encinal Street, Santa Cruz, CA 95060

By fax: (831) 423-0679

By email: admissions@kirby.org

What’s next?
Once your Admissions Application is complete (including transcripts and recommendation forms), the Admissions Office will contact you to schedule a student interview and writing assessment.

If you’re planning to apply for tuition assistance, you will need to have started your Kirby School Admissions Application by the February 4, 2020, and complete the Tuition Assistance Application by February 13, 2020.

Please read through the Tuition and Affording Kirby section for specific instructions about applying for Tuition Assistance, and contact us if you have any questions. We’re here to help!

Admissions Application Process for International Students

In-year Transfers

For information about openings in specific grades, please contact the Admissions Office by phone at (831) 423-0658 x 202 or by email at admissions@kirby.org.