About / Job Opportunities

Thank you for your interest in employment at Georgiana Bruce Kirby Preparatory School.

General Inquiries

In keeping with the spirit of our namesake, Kirby is an intellectually stimulating and community-minded school that prepares students to be life-long learners through college and beyond. Our student body of 275 students, grades 6-12, is warm, enthusiastic, and academically oriented, and they often tell us their teachers are the best part of attending Kirby.

Our middle and high school curriculum is a rigorous, college prep program centered on strong academic coursework, including art, theater, digital media, chorus, and student publications. Our emphasis on progressive education includes intensive study paths in the humanities, foreign language, art, and science, technology and mathematics. Small individual classes averaging just twelve students provide faculty the opportunity to develop strong relationships with students, and ongoing curricular dialogs invite teachers to share research and ideas with colleagues.

If you have a passion for lifelong learning, an interest in encouraging students to take responsibility for their own education, and an openness to the rich, creative work of colleagues from widely different backgrounds, then please consider becoming a faculty member at Kirby.

To apply, send a resume with a cover letter explaining your background and interest in working at Kirby School to employment@kirby.org.

Kirby School seeks diversity in its community and does not discriminate against any employee or applicant because of race, color, citizenship status, national origin, ancestry, sex, age, religion, creed, physical or mental disability, veteran status, marital status, or sexual orientation.

Openings for 18-19


Part-Time Instrumental Music Instructor

Kirby School in Santa Cruz is looking for a part-time music instructor for the 18-19 school year to teach two intermediate-level instrumental ensemble classes beginning in August. The classes meet once a week on separate days for 90 minutes after school (typically 3:45-5:15pm). Instrumental ensembles usually range from 8-16 students in grades 9 through 12, but may include some 7th and 8th grade students. The ideal candidate is enthusiastic about teaching music to young people and able to be involved in a fast-paced program working collaboratively with multiple constituents. We are looking for an educator who values music as a means to develop cultural literacy and is able to support a deep consideration of the sociopolitical context of music. Instrumental instructors also need to be able to set up chairs and stands for rehearsals. Employment at Kirby is contingent upon a clear fingerprint test and background check and successful completion of TB testing. Candidates who are only able to teach a single class are still encouraged to apply.

Orchestra (5% FTE)

The Orchestra ensemble is primarily a string orchestra, that may also include flutes, clarinets, harp, classical guitar, and/or piano depending on student interest. The Orchestra instructor is responsible for choosing the repertoire in consultation with the Music Director and Dean of Diversity and Inclusion, and this course is taught in collaboration with an assistant to the program. The instructor for this class should be proficient at conducting as well as at least one orchestral instrument. They will also need to be proficient at arranging music for transposing instruments; experience with Sibelius  is preferred. This class will prepare for and perform up to two in-house concerts per semester.

Jazz Band (5% FTE)

Jazz Band is structured like a jazz combo with a rhythm section (drums, bass, guitar), pianists, and singer. Depending on student interest it may also include saxophone, clarinet, and/or flute. This class is a place for students to experiment,play with sound, and experience a constructive band environment. Students are encouraged to bring ideas of what they want to play, which may include some pieces that are not strictly jazz, such as the occasional rock/blues/swing piece. The Jazz Band instructor chooses the repertoire in collaboration with the students and in consultation with the Music Director and Dean of Diversity and Inclusion. The instructor for this class should be proficient in at least one standard jazz instrument and have knowledge of jazz standards. An instructor with contacts in the jazz world who is able to bring visitors in for clinics is a plus. The class will prepare for and perform three to five in-house and external concerts per semester.

This position has the potential to include an additional 5-10% FTE to assist our Theater and Music Directors with our annual musical production from December through March. We are looking for a vocal director to run approximately 2 rehearsals per week after school (flexible schedule to be coordinated with the Theater Director) teaching the ensemble musical pieces to all cast members, teaching the soloists their music, and coaching the soloists and the ensembles in preparation for the performance. Proficiency in piano is preferred for this role.

Kirby is an independent, coeducational middle and high school offering small class sizes and a highly collaborative faculty. This position would constitute 10-20% of FTE and we offer a salary base that is competitive with CAIS norms. Kirby’s commitment to diversity and inclusion is reflected in our hiring process; people of color and LGBTQ candidates are strongly encouraged to apply. Interested and qualified candidates should email Mr. Joseph Poirot at musichire@kirby.org. Please attach a cover letter, current resume, and at least two letters of reference. Position is open until filled.



Director of Finance and Operations

This position would constitute 100% of FTE and includes health benefits and a salary base that is competitive with CAIS norms. Kirby’s commitment to diversity and inclusion is reflected in our hiring process; people of color and LGBTQ candidates are strongly encouraged to apply. This is a great opportunity for an individual with excellent experience and strong people skills to join a highly respected independent school and take a key leadership role in enhancing the school’s financial health.

Interested and qualified candidates should email Ms. Christy Hutton at dfohire@kirby.org. Please attach a cover letter, current resume, and at least two letters of reference. Position is open until filled.

Overview of Position

Reports to: Head of School

Direct Reports: Controller, Director of Facilities and Events, Director of IT, Director of Athletics, and Retreat Coordinator.

Description: The Director of Finance and Operations is responsible for overseeing all financial operations of the school, including facilities and operations. S/he assists the Head of School in preparing the annual budget, setting the school’s tuition, and developing both short and long-term financial plans. The Director of Finance and Operations oversees the school’s facilities, including planning for expanded facilities and the repair and maintenance of the school’s campus. S/he provides administrative support to the board of trustees, specifically the budget and finance committee and the investment committee.

Essential Responsibilities

Finance

  • Prepares the school’s annual and multi-year budgets that reflect the long-term goals of the school.
  • Oversees the preparation of financial statements on a regular and timely basis, and present them to the budget and finance committee.
  • Provide organization and management for student billing, purchasing, accounting, cash management, and sound business practices.
  • Oversees all banking, cash management, and investment activities of the school.
  • Oversees preparation of loan documents and compliance with all covenants therein.
  • Oversees preparation of an annual audit and 990 tax return.
  • Oversees the allocation and distribution of tuition assistance, and serves as a member of the tuition assistance committee.
  • Serves as an ex-officio member of the board finance committee.

Personnel Management and Human Resources

  • Oversees regular review and distribution of the employee handbook, assuring compliance with current personnel law.
  • Assists the Head of School in establishing the salary and benefit package for school employees.
  • Oversees selection and implementation of school’s employee benefit program, including management of the 403b contributions.
  • To supervise establishment and administration of personnel programs and policies as they relate to hiring and termination procedures, time off, workers compensation, safety, training, performance evaluations and compensation.
  • Acts as the human resources representative with school staff.
  • Assists the head of school in the hiring and termination of all support staff for the administrative offices, including secretarial and clerical personnel and maintenance and janitorial employees.
  • Oversees the payroll system of the school, ensuring accuracy and timely preparation of checks and payments to employees

School Facilities

  • Work with the facilities director to develop long-range plans for improvements and repairs to existing facilities.
  • Serves as a primary contact for leased facilities.

Risk Management

  • Selects and maintains appropriate insurance to protect school property and cover the liability of the school, its employees, and its trustees.
  • Serves as a member of the school’s safety committee
  • Takes a leadership role in managing the risk of the school’s operations, ensuring the safety of personnel and students in their use of the facilities and the programs of the school.
  • Manages the coordination of communication and safety protocols for off-campus school sponsored activities.

Government and Legal

  • Oversees filing of all reports—as required—to city, state and federal agencies.
  • Provides leadership to the school in regards to legislation that affects the school, particularly those associated with personnel policies.

Other

  • Assists the Head of School and board of trustees in long-range and strategic planning for the school.
  • Performs other duties as assigned by the Head of School.
  • Represent the school at regional, state, and national associations as it relates to the role of director of finance.

Qualifications

  • Impeccable integrity, kindness, good humor and compassion.
  • A graduate degree in finance, administration, nonprofit management, or a related field.
  • Minimum of 3 years professional financial and administrative leadership experience, preferably in a school or non-profit organization.
  • Enthusiasm for collaborating with others, with an interest in, and aptitude for building and supporting effective teams, being both a team leader and team member.
  • Proven leadership and mentoring skills, as well as the ability to work collaboratively with many different groups within the school to advance the institution’s future and stability.
  • An appreciation for diversity and inclusion, with the willingness to engage in thoughtful dialogue on sensitive topics.
  • High level of discretion in maintaining confidentiality of sensitive information and issues.
  • Technical skills and knowledge of databases, Quickbooks, Excel, Word, Powerpoint, and the Google Apps suite.

Physical Requirements and Work Environment

Generally, works in standard office conditions and climate.